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Executive Assistant to VP - Zaventem - Medical Industry

Zaventem Permanent €4,500 - €5,200 per month (€54,000 - €62,400 per year) Work from home View Job Description
This role provides high-level administrative and strategic support to the VP, ensuring smooth day-to-day operations through expert calendar management, communication handling, and coordination of meetings, travel, and events. It also plays a key role in managing budgets, preparing executive materials, and fostering strong relationships with internal and external stakeholders across global teams.

added 09/04/2026

  • Work closely with a VP and play a vital role in key business operation
  • Enjoy a flexible schedule and competitive salary

About Our Client

Our client is an international medical technology company dedicated to improving patient outcomes through innovative, clinically proven solutions in key areas of care. They believe that ideas can come from anywhere, and they encourage employees at every level to make a difference.

Job Description

Provide full administrative support to the VP, including calendar management, prioritization of meetings, screening calls and emails, and coordinating daily tasks.

Prepare executive summaries, meeting pre‑reads, and contract materials to ensure the VP is well‑informed for all engagements.

Manage budgets, vendor selection, contract negotiation, and on‑site logistics for off‑site meetings and conferences in coordination with procurement.

Oversee business travel and visa arrangements, and ensure timely, accurate submission of expense reports.

Create polished PowerPoint presentations, respond professionally to internal and external inquiries, and maintain discretion with sensitive information.

Build and maintain strong relationships with global and external stakeholders, support strategic meetings, training, events, and team‑building activities across Europe.

Develop robust knowledge of the business's structure, tools, policies, and key contacts, support sensitive employee matters, and ensure completion of required training.

The Successful Applicant

Education & Experience: Bachelor's degree in Business or related field, or 10+ years of relevant experience.

Organizational & Problem-Solving Skills: Strong planning, attention to detail, ability to multitask, prioritize, and resolve issues independently.

Communication & Interpersonal Skills: Excellent written and verbal communication, customer service mindset, and ability to build professional relationships.

Adaptability & Initiative: Flexible, proactive, self-motivated, and able to thrive in dynamic, fast-paced environments with minimal supervision.

Event & Meeting Coordination: Proven experience in organizing international meetings and internal events.

Languages & Team Spirit: Fluent in English and Dutch, all the other languages are a big plus. Team player, fast learner, and eager to collaborate and share knowledge.

What's on Offer



  • Support a Senior leader and influence key decisions.


  • Thrive in a fast-paced, dynamic work environment.


  • Coordinate exciting international meetings and events.


  • Collaborate with diverse teams across the company and the world.


  • Receive a competitive salary with great benefits.
Contact
Anna Terlaeken
Quote job ref
JN-052025-6748614

Job summary

Sector
Business Support
Sub Sector
Executive Assistant
Industry
Healthcare / Pharmaceutical
Location
Zaventem
Contract Type
Permanent
Consultant name
Anna Terlaeken
Job Reference
JN-052025-6748614
Remote or office
Work from home

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.