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Office & Facility Administrative Assistant - Pharmaceuticals

Brussels-city Temporary View Job Description
Are you looking for an new opportunity within administration and facility coordination? You will be a key support to the team, ensuring smooth daily operations. You'll manage service requests, provide high‑quality administrative assistance, and service to internal stakeholders. This role is ideal for a highly organised, proactive professional who thrives in a dynamic environment fluent in French and English.

Added 20/03/2026

  • Dynamic & innovative working environment
  • Varied office, facility and administrative responsibilities

About Our Client

Our client is a leading international company active in life sciences sector, known for its strong focus on innovation, research, and high‑quality standards. With a collaborative culture and a commitment to employee well‑being, they offer a dynamic work environment where people can grow, contribute, and make a real impact. The company is located at the border of Brussels/Dilbeek and easily accessible by public transport from Brussels and surroundings.

Job Description

As Office/Facility & Administrative Coordinator you'll:

  • Act as first contact for all facilities questions and service requests.
  • Keep documents, records, and vendor information organised and up to date.
  • Manage ticketing system by assigning requests and ensuring timely follow‑up.
  • Coordinate small office moves, furniture needs, and daily workplace logistics.
  • Help organise supplier visits, meetings, and on‑site interventions.
  • Support QHSE activities by maintaining safety documentation and assisting with inspections.

The Successful Applicant

  • Fluent in English and French
  • Previous experience in administrative support, office management, or facilities coordination.
  • Strong organisational, communication, and interpersonal skills with a customer‑focused, solution‑oriented mindset.
  • Ability to work independently with high attention to detail and confidence using MS Office.
  • Comfortable coordinating with multiple stakeholders in a dynamic environment.

What's on Offer

  • A competitive salary package
  • A dynamic and supportive work environment within an international life sciences setting
  • Real opportunities to learn, grow and develop your career in facilities/office management
  • A positive company culture that values work-life balance and a collaborative team spirit
Contact
Marie-Laure Pollet
Quote job ref
JN-032026-6976635

Job summary

Sector
Business Support
Sub Sector
Facilities Admin
Industry
Healthcare / Pharmaceutical
Location
Brussels-city
Contract Type
Temporary
Consultant name
Marie-Laure Pollet
Job Reference
JN-032026-6976635

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.