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Part-Time Office Manager & Executive Assistant (50-60%)

Brussels-city Temporary €3,000 - €3,500 per month (€36,000 - €42,000 per year) View Job Description
We are supporting one of our clients, an innovative and international company, in the recruitment of a part-time Office Manager & Executive Assistant. In this role, you will become the organisational backbone of the leadership team, ensuring efficient office operations and enabling the CEO and C‑Suite to stay focused on their most strategic priorities.

Added 12/02/2026

  • Become the organizational backbone of a fast-growing, mission-driven company.
  • If you enjoy being the go-to person who keeps teams running efficiently and lead

About Our Client

Our client is a fast-growing, mission-driven company based in Brussels.

Job Description

Office Management

  • Ensure smooth daily office operations: supplies, IT coordination, food & beverages, subscriptions, and handling of mail & courier services.
  • Manage shipments and logistics for small projects; support larger production scheduling and documentation in collaboration with the Production Manager.
  • Organise bi-weekly and monthly team meetings, prepare agendas, and follow up on action points.
  • Coordinate travel and accommodation for team members, optimising for cost and efficiency.
  • Act as the first point of contact for general external enquiries.

Executive Support to CEO & Leadership TeamCalendar & Prioritisation

  • Proactively manage the CEO's agenda, safeguard focus time, and ensure alignment with strategic priorities.
  • Coordinate travel arrangements and act as a trusted gatekeeper.



Board & Investor Support

  • Prepare board materials and investor documentation.
  • Support agenda-setting, logistics, and pre-read coordination to allow the CEO to focus on strategic discussions.



Communication & Documentation

  • Draft professional correspondence, prepare presentations, and structure briefing notes for key meetings with investors, partners, and regulators.
  • Track follow-up actions to ensure seamless execution.



Cross-Functional Support

  • Assist the CFO with invoice preparation, payment workflows, grant/subsidy documentation, and formatting of financial materials.
  • Support the CTO/COO with procurement processes, supplier documentation, technical meeting scheduling, and project reporting.



Wellbeing & Efficiency

  • Help protect the CEO's time, energy, and wellbeing by structuring schedules that allow space for deep work, health routines, and recovery.

The Successful Applicant

  • A discreet, trustworthy, and reliable team player.
  • Experienced in fast-paced environments with the ability to manage multiple priorities calmly and efficiently.
  • Excellent organisational, calendar, and travel management skills.
  • Strong written and verbal communication abilities; capable of producing polished professional materials.
  • Fluent in English, Dutch, and French (additional languages such as German or Spanish are a plus).
  • Proactive, empathetic, and solution-driven, you anticipate needs before they arise.
  • minimum 3 years' experiences as an Executive Assistant, Office Manager, or similar role.



What's on Offer

  • An attractive compensation package with flexible working hours and extra-legal benefits.
  • A central and meaningful role directly contributing to the efficiency of the leadership team.
  • A dynamic, international, and purpose-driven team environment.
  • An inclusive workplace that values diverse backgrounds, perspectives, and experiences.



Contact
Julie Poubeau
Quote job ref
JN-022026-6946224

Job summary

Sector
Business Support
Sub Sector
Office Manager
Industry
Retail
Location
Brussels-city
Contract Type
Temporary
Consultant name
Julie Poubeau
Job Reference
JN-022026-6946224

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.