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Office & Operations Coordinator

Ghent Permanent View Job Description
Our client is looking for a proactive Office & Operations Coordinator to ensure the smooth day-to-day running of their Ghent office. You will act as a key link between teams and support both operational, HR, and financial processes.

Added 08/06/2026

  • A central role within an innovative and fast-growing international environment.
  • A direct impact on operations, people, and company culture.

About Our Client

Our client is an innovative player within the biotech sector, focused on developing cutting-edge therapies for serious diseases. With a strong emphasis on research and innovation, they foster a forward-thinking company culture built on collaboration, quality, and continuous improvement. They operate across multiple sites in Belgium and have strong growth ambitions.

Job Description

  • Manage the daily office operations (reception, suppliers, maintenance, workspace organization, and materials)
  • Coordinate IT setup for new employees and follow up on onboarding processes
  • Support financial activities (invoice validation, PO tracking, vendor follow-up)
  • Draft and communicate internal announcements
  • Organize team events and offsites (including logistics and budget monitoring)
  • Ensure safety and compliance (first aid, fire safety, training coordination)
  • Act as the first point of contact for visitors and external partners



The Successful Applicant

  • Bachelor's degree or equivalent experience (office/facilities management is a plus)
  • Experience in a similar role within an international environment
  • Strong organizational, communication, and multitasking skills
  • Fluent in English and preferably Dutch (knowledge of French is a plus)
  • Proficient in MS Office and digital tools
  • Basic IT knowledge and comfortable coordinating with technical partners
  • Experience with vendor management and budget follow-up
  • Discreet, autonomous, and solution-oriented
  • Knowledge of workplace safety and compliance



What's on Offer

  • Competitive salary package with attractive extra-legal benefits (Hospitality insurance, group insurance, expense allowance, external tranings, employee stock option plan, end-of-year-bonus)
  • 40 hours work week (20 legal holidays + 12 days ADV)
  • A dynamic, people-oriented, and innovative work environment
  • Regular team events and a strong company culture
  • Autonomy and room for initiative



Contact
Mathias Verdickt
Quote job ref
JN-062026-7033507

Job summary

Sector
Business Support
Sub Sector
Office Manager
Industry
Healthcare / Pharmaceutical
Location
Ghent
Contract Type
Permanent
Consultant name
Mathias Verdickt
Job Reference
JN-062026-7033507

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.