Office Manager in a European organisation

International Tijdelijk dienstverband

Toegevoegd 17/05/2022

  • Do you have experience in Office Management?
  • Are you looking for a very polyvalent function?

Over onze klant

The company is a membership-based organisation that promotes interests of a country across the institutions of the European Union


Key responsibilities:

  • Serve as the point person for office/staff queries about office administration, HR administration, and facilities -related issues
  • Manage contract and price negotiations with office suppliers and service providers
  • Coordinate with IT suppliers and internal IT department on all IT kit and office equipment
  • Provide building management and facilities supplier liaison, day-to-day coordination on building maintenance, cleaning & security issues
  • Day-to-day financial administration and processing
  • Process invoices and follow up with clients, suppliers and partners as needed, update internal systems with financial data
  • Process payments and maintain invoice, payment etc records for transmission to external accountant
  • Assist Head of Office with HR administration
    o recruitment
    o new starts/leavers process
    o organising and maintain staff files
    o liaison with secretariat social
  • Support management with implementation, review and improvement of business supporting policies and procedures (office, staff, financial)


The successful candidate:

  • At least 4 years of experience as an Office Manager, HR /Administrative Assistant, Financial
    Administrator or similar relevant role
  • Excellent written and verbal communication skills in English and French
  • Strong organisational, planning and time management skills and ability to multi-task and prioritise work
  • Good customer-focused communicator with strong interpersonal and communication skills
  • Strong sense of organisation and excellent ability to work flexibly, on own initiative, as part of a small team and with a range of stakeholders
  • Ability to schedule own workload and achieve targets and deadlines


On offer:

  • Attractive salary package + extra legal advantages
  • A lot of important responsibilities
  • International environment/collaboration
  • Long term contract
  • Home office, flexible workinghours
Marie Libbrecht

Vacature samenvatting

Secretarial & Business Support
Sub Sector
Office manager
Not For Profit
Contract Type
Tijdelijk dienstverband
Consultant naam
Marie Libbrecht
Vacature referentie

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