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added 23/12/2022
- European Association in the medical sector
- Polyvalent and Dynamic job
About Our Client
The European Association is an international non-profit association based in Brussels with 38 European Member Countries active in the medical sector. The company is located in the city center of Brussels and near to a train station
Job Description
- Presenting a professional, welcoming first contact to all clients, board members, staff, … by phone, by e-mail and in person;
- In charge of the reservation and validation of meeting rooms, including set-up, logistics, catering and display material to welcome the visitors in a timely manner;
- Ensuring the smooth-running of the switchboard and managing the Association general e-mail address, replying directly to requests or transferring the message effectively to the most appropriate person;
- Observing the flow of persons entering and leaving the building to ensure maximum security, asking them to sign the visitor list when having individual meetings;
- Providing administrative support to the Head of Human Resources and Office Services, in the procurement process and supervise office contracts (services), including catering, restaurants, hotels, travel agents, etc.;
- Processing the corporate invoices including the filing;
- Responsible for incoming and outgoing mail, shipping and receiving;
- Keeping office equipment maintained and arrange for necessary repairs;
- Responsible for coordinating supplies and maintenance of storage areas including the basement;
- In charge of the reservation and validation of hotels and restaurants when needed;
- Ensuring the regular update of internal listings, including entry and parking badges, telephone lists, tick off lists,
- Manage online and paper filing systems;
- Helping organising staff events;
- Acting as a contact point for the staff regarding all office service facilities;
- Fulfilling other responsibilities and tasks in the interest of the organisation, as mandated by the Head of Human Resources and Office Services or by the Association Director.
The Successful Applicant
Education & Experience
- Bachelor's degree in administration with a minimum of 3 years of experience as a receptionist or in a customer service unit
- Proven successful experience as receptionist and office-management
- High standard of spoken and written English, knowledge of other European languages appreciated
- Experience in academic or not-for-profit environment
Specific competencies
- Good knowledge of office services facilities organisation
- Good, practical working knowledge of MS Office systems (especially MS Word, Access, Outlook, Excel and PowerPoint)
- Good verbal and listening communication skills
Other competencies
- Service-oriented attitude with strong sense of purpose and drive to make a meaningful contribution
- Commitment to deliver on tasks allocated and respond in a timely manner to deadlines
- Organized with the ability to prioritize and multi-task and work under pressure
- Reliable with patience and professionalism
- Team-orientated work ethic
- Customer focus
- Flexibility and adaptability to changing workloads
- Action-oriented, responsible, and self-managed, creative and willing to take initiatives and continuous improvement minded
- Good inter-personal and communication skills within a multi-national context, including diplomacy, discretion, and confidentiality
- Positive and constructive attitude in an evolving environment
What's on Offer
Interesting package/ Salary and international environment
Contact
Lisa Croisier
Quote job ref
JN-092022-5762787
Job summary
- Sector
- Business Support
- Sub Sector
- Office Assistant
- Industry
- Healthcare / Pharmaceutical
- Location
- Brussels-city
- Contract Type
- Permanent
- Consultant name
- Lisa Croisier
- Job Reference
- JN-092022-5762787
