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Administrative Agenda Coordinator - Temporary

Brussels-city Temporary Work from home View Job Description
The Administrative Agenda Coordinator plays a central role in ensuring the smooth day‑to‑day functioning of a planning unit through efficient scheduling, documentation support, and cross‑team coordination. This position is ideal for an organised professional who thrives in a structured, dynamic, and collaborative environment.

Added 30/01/2026

  • Be part of an international team where your coordination truly matters.
  • Support meaningful projects with real European impact.

About Our Client

The client is a European‑level organisation operating across multiple countries in a highly technical and policy‑driven sector. They support large‑scale collaborative initiatives and work closely with senior stakeholders, experts, and international partners to deliver impactful long‑term projects.

Job Description

  • Coordinate agendas and schedule meetings according to priorities.
  • Prepare meeting and ensure smooth follow‑up.
  • Organise and support meetings, events, and webinars (logistics, invitations, minutes).
  • Manage tasks such as contracts and invoices.
  • Maintain structured documentation on collaboration platforms.
  • Support internal coordination and build strong relationships across teams.



The Successful Applicant

The ideal candidate is a proactive, detail‑oriented professional bringing:

  • 3+ years of experience in administration, coordination, project/event support, or executive assistance.
  • Strong command of Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
  • Excellent planning, organisational, and multitasking abilities.
  • High attention to detail and strong document‑formatting skills.
  • A professional communication style and ease working with senior stakeholders.
  • The ability to work autonomously, take initiative, and ensure progress on multiple parallel tasks.
  • Excellent written and spoken English.

What's on Offer

The organisation offers an engaging temporary role for 1 year in an international, mission‑driven environment. You will collaborate with diverse teams, support high‑impact European initiatives, and gain exposure to complex projects with strategic relevance. The package includes competitive compensation aligned with experience and a supportive, collaborative working culture.

Contact
Gwennolée Van Steenbergh
Quote job ref
JN-012026-6935934

Job summary

Sector
Business Support
Sub Sector
Team Secretary
Industry
Business Services
Location
Brussels-city
Contract Type
Temporary
Consultant name
Gwennolée Van Steenbergh
Job Reference
JN-012026-6935934
Remote or office
Work from home

PageGroup is an equal opportunity employer committed to workforce diversity, both as an employer as well as a recruitment service provider. Each recruitment decision we make for people we hire and people we place into new roles is based solely on the candidates’ knowledge, experience and skills.