Accounting and Billing Specialist - Brussel

Billing Responsibilities

• Produce and review pre-bills for Brussels and other offices, ensuring timely and accurate billing.
• Respond promptly to billing queries, meet with partners as needed, and prepare backup documentation.
• Ensure bills comply with local billing rules and tax legislation, and obtain necessary approvals for special rates/discounts.
• Understand various matters to ensure prompt billing cycles and meet tight deadlines.
• Raise bills only for entities with appropriate Client Due Diligence and report issues to the compliance partner.
• Produce and accurately submit e-billed invoices and address queries from the e-billing team.

Accounts Payable/Expenses (Systems: Chrome River/Aderant)

• Review invoices and expense claims for accuracy, tax validity, and compliance; post overhead invoices on Chrome River.
• Set up bank transfer payments and submit supporting documentation for approval.
• Post invoices on Aderant and prepare manual cheque requests and one-off bank transfers.
• Manage high-volume e-invoices, post Firm credit card transactions, and resolve transaction issues.
• Maintain master Vendor records, set up new vendor details, and manage the vendor call back log.

Accounts Receivable & Treasury

• Check and post daily receipts in the Brussels bank account onto Aderant.
• Manage cash flow, provide cash flow forecasts, and request funding transfers or transmit excess funds.
• Prepare monthly bank account reconciliations and submit reports to the Treasury team.
• Assist with VAT and taxation preparations and post tax payments and receipts as necessary.

Other Duties

• Perform other reasonable duties related to accounting and finance as assigned by key managers.